2024 Annual General Meeting (AGM)

2024 AGM Home | Bylaws | Resolutions | Financials | Minutes

7:30 pm Call to order by the Chair.

Welcome and opening comments by the Chair. The Board members and Councillor were introduced. The Chair confirmed with the Secretary that there was quorum. Of 57 current members, 39 were present either in person or by proxy.

The President’s Report included an explanation of meeting requirements and procedural rules of order. He explained that the Cumberland Beach & District Ratepayers Association Inc., as a not-for-profit corporation regulated by Ontario’s Not-for-Profit Corporations Act (ONCA), must follow meeting protocol requirements indicated in the Act. All AGM business discussed must adhere to the legislation. All documents to be voted on at this meeting were delivered to current members 10 days in advance of the meeting. Documents included resolutions to adopt new bylaws, the financial report, an extraordinary resolution, dues increase, and rules for the park (located at 2751 Lakeside Drive). Copies were also distributed at the beginning of the meeting.

The Chair explained that each household (with current membership) is allowed one vote/one voice only.

Agenda items allowed for the AGM under ONCA include: Elections, Approval of the Financial Statement, and Special Business (written request must be submitted 10 days prior to the AGM).

A motion to accept the agenda as presented was moved. The question was called and it carried.

The minutes of the previous AGM were read by the Secretary. A motion to accept the previous AGM minutes as presented was moved and seconded. The question was called and it carried.

Agenda item 1:
The Financial Report was presented by Treasurer. A motion to accept the Financial Statement as presented was moved and seconded. The question was called and it carried.

Agenda item 2:
The updated bylaws that are required under the new provincial legislation were presented. A motion to adopt the Bylaws as presented was moved and seconded. The question was called and it carried.

Agenda item 3:
A motion to adopt the Extraordinary Resolution was moved and seconded. The question was called and it carried.

Agenda item 4:
A motion to increase membership dues from $25/year to $30/year was moved and seconded. The question was called and the motion carried.

Agenda item 5:
A motion to adopt the resolution regarding park rules as presented was moved and seconded. The question was called and it carried.

A motion to adjourn the meeting was moved and seconded. The question was called and it carried.

The meeting adjourned at 8:15